Data controller
EUROPEAN COORDINATION COMMITTEE OF THE RADIOLOGICAL ELECTROMEDICAL AND HEALTHCARE INFORMATION TECHNOLOGY (IT) INDUSTRY AISBL (hereafter “COCIR”, “we” or “our”) is an international non-profit making association with registered office at Boulevard Auguste Reyers 80, Schaerbeek (1030 Brussels).
COCIR acts as a data controller as defined under the General Data Protection Regulation EU 2016/679 (GDPR).
Processing of personal data
We may process personal data from you:
If you visit our website
On the basis of your consent and, in order to offer and display information on our website to our visitors, we may process personal data, such as IP location, device information and operating system, language support.
If you log in into our members area
On the basis of the performance of a contract to which your organisation is a party and in order to provide information and services as agreed under the COCIR membership we may process personal data, such as name, organisation, function and e-mail address.
If you register for an event
On the basis of the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract, or on the basis of legitimate interest, and in order to provide access to an event (co-)organised or supported by COCIR, we may collect personal data, such as name, organisation, function, e-mail address and invoicing data.
If you sign up for our news updates
On the basis of your consent or on the basis of legitimate interest, and in order to keep you informed on activities and topics related to COCIR we may process personal data, such as name, organisation and e-mail address. You have the right to withdraw your consent at all times, by contacting us at dataprotection@cocir.org.
We will not use your personal data for other purposes than the ones described in this privacy policy without a prior notification and, where required, the possibility to accept or reject the use of your personal data for a different purpose.
We may also process personal data from you coming from third parties such as cookie providers when you browse our website. Please refer to below section on cookies.
We may share your personal data with:
- third parties who may process personal data on our behalf in accordance with our instructions. These third parties include service providers that provide support on aforementioned activities, particularly in terms of event management, communication and web hosting, as well as consultants, for the purpose of performance of their service contracts with COCIR
- administrations, regulators or judicial bodies, as required by law or a binding order.
We take appropriate technical and organisational measures to to protect your personal data against unauthorised processing, accidental loss or damage.
We will not process your personal data longer than necessary for the purposes for which the data were collected, after which it will be removed and erased unless applicable law requires a specific retention periodFor the duration of visiting our website and in line with the expiry set by accepted cookies (refer to cookies below)
For the duration of your active COCIR account
For the duration of the communication on an event you have registered for
For the duration of your valid consent if you signed up for our news updates
Transfers of personal data to third countries
We do not transfer personal data to third countries, outside the European Economic Area (European Union, Iceland, Liechtenstein, Norway). Should we need to transfer personal data to third countries we will ensure that such international transfers are made subject to appropriate safeguards as provided for by the GDPR.
Your rights
You have the right to obtain (i) access to your data; (ii) correction of inaccurate or incomplete data; (iii) the erasure of your data; (iv) the restriction of processing your data; and (v) the portability of your data. You also have a right to object to the processing of your data in general as well as to the processing of your data for direct marketing and profiling purposes. Some of these rights may be subject to conditions or exceptions.
If the processing of your data is based on consent, you also have the right to withdraw your consent at any time, without this affecting the legitimacy of the processing done prior to the withdrawal of your consent.
You can send your request by e-mail to dataprotection@cocir.org. To protect your privacy and security, we may take reasonable steps to verify your identity before processing your request.
You have the right to lodge a complaint with the supervisory authority of your habitual residence, your place of work or the place of an alleged infringement of the GDPR. The Belgian Data Protection Authority is the supervisory authority for Belgium and can be contacted at contact@apd-gba.be.
Cookies
Cookies are small text files that are installed on your browser, on your computer or on your mobile device. They allow a website to recognise your device. We may use cookies for the technical and functional management of the website, to remember your login details, to collect statistical data, etc.
We distinguish the following types of cookies:
Essential cookies
These cookies are essential in order to enable you to move around the website and its features, such as accessing secure areas of the website.
Performance cookies
These cookies collect information about how visitors use a website. They are only used to improve how a website works.
Functionality cookies
These cookies allow the website to remember choices the user makes (e.g. user name, language setting) to improve his experience.
Targeting / Advertising cookies
These cookies collect information about the user's browsing habits in order to make advertising more relevant to the user and his interests.
Web beacons / Web bugs
Mostly single pixel or clear gif technology that tells which visitors clicked on key elements on a webpage
We are currently making use of the following cookies:
Type | Cookie | Purpose | Expiry |
Performance cookies | __utma | Stores the amount of your visits, the time of the first visit, the previous visit, and the current visit. | 2 years from set/update |
__utmb | Used to check approximately how fast people leave: when a visit starts, and approximately ends. | 30 minutes from set/update | |
__utmc | Used to check approximately how fast people leave: when a visit starts, and approximately ends. | At the the end of the browser session | |
__utmt | Used to throttle request rate. | 10 minutes | |
_ga | Used to distinguish users. | 2 years | |
_gid | Used to distinguish users. | 24 hours | |
__utmz | Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics. | 6 months from set/update |
Please note that disabling cookies may in some cases reduce the performance, accessibility or functionality of the website.
Updates to the COCIR privacy policy
We may update or change our privacy policy at any time in order to reflect our data processing activities. Our published privacy policy will always be updated or changed accordingly.
Significant changes to the privacy policy will be timely and prominently indicated on the website before becoming effective.
Contact us
For any question or comment related to this Privacy Policy or the exercising of your data subject rights, please send an e-mail to dataprotection@cocir.org.